Approved

 

PPOA Board Meeting 5/22/2025 Minutes

Call To Order

A meeting of the Potawatomi Property Owner Association Board of Directors was called to order by Shaun Waggoner at 11:07am. Also in attendance were Board members Bob DeMeyer and Chrissy Johnson, with 5 Potawatomi community members in attendance.

Minutes were taken.

 

Approval of Minutes

The minutes from the 4/24/2025 PPOA board meeting were posted on the PPOA Website and copies were made available to any community members in attendance. Those minutes were approved unanimously by voice vote.

 

Approval of Agenda

The agenda for this meeting was posted on the PPOA Website and copies have been made available for any community members in attendance. The agenda was unanimously approved by voice vote.

 

Announcements

Shaun opened the meeting by thanking his fellow board members for their efforts. He also thanked community volunteers Wade Juntunen and Dennis Johnson for all the voluntary time and effort they put into getting all the docks in the water and making our grounds look great. The spring cleanup on the island was a success. Kate Waggoner did a great job with the spring deep cleaning in the Wanigan, shower building and the lodge. The Lakeview and Caretaker along with the campground shower building will be deep cleaned prior to the first rentals scheduled, in mid-June.

 

 

Status of PPOA Board

Shaun talked about the difficult position we are currently in with only three board members trying to complete tasks usually distributed between at least five board members and volunteers. Rick Tello (who was in attendance) suggested we come up with a list of things that volunteers could help with and publish that list on the website. Bob Demeyer suggested that we try to recruit new board members every chance we get. Both he and Chrissy agreed that there are things we can ask volunteers to do but that, more importantly, we need at least two more board members. There are things we want to propose but can’t because bylaws dictate that any changes or additions to the Covenant require more than three votes. Rick Tello added information on the subjects of bylaws and Covenants that was helpful.

Please, if you are interested, or know of other community members interested in joining the board we would love to talk with you about joining. In the meantime, we are doing our best.

 

Common Facilities

The water and gas were turned on by the plumber. Deep cleaning of the Wanigan, Island Shower/bathroom house and Lodge were completed. The Wanigan and Island shower building were opened on 5/16 for public use. Both of those building will remain open 24/7 for the remainder of the summer season. A date has not been set when those buildings will be closed in the fall. The campground shower building is scheduled for deep cleaning prior to our first reservation on 6/16. The visit from the Health Department in early June was postponed. Our licenses were paid and renewed for another year without that planned inspection. We are certain there will be a surprise visit in July. We are making every effort to keep our common buildings clean and to perform a thorough cleaning after each cabin rental. Kate did a great job cleaning.

 

Administrative Report

Chrissy talked about how much she likes the new WooCommerce Business software. Customers have successfully booked cabins and campsites and payments have been received promptly. Chrissy talked about our first two cabin rentals as she is the point person for booking as well as getting visitors checked in and out. We are still running a bit behind last year with cabin rentals. It appears that we missed out on several bookings in late May/early June due to bad weather. Innovative Pest Control was here to spray the common buildings and rental cabins on the island for crawling insects.

 

Annual Assessment and Financials

Checks for annual dues are still trickling in, but another batch of invoices needs to be sent out to those who have not paid yet. Collections are pacing behind last year. We encourage the community to let us know if an invoice was not received. Feel Free to send the check without an invoice as the dues are the same as last year. We are hoping that a future paperless system that eliminates the USPS can be adopted.

 

Shaun made many corrections in Quickbooks and was able to generate both the 2024 Annual and 2025 1ST Quarter P&L and Balance Sheet reports. He also balanced the checking and savings accounts. We are now current on all payments, including the second half property taxes, spring Firewise chipping and all expenses associated with opening in the spring.

 

The Treasurer’s Report was reviewed by the board and members of the community in attendance. Chrissy made a motion to approve the report, Bob second the motion, motion unanimously passed with voice vote.

Current funds. Checking – $33574 Saving – $104,280

Almost exactly the same as last year at this time.

 

Discuss Special Consideration Request from 2024 Land Sale

At a special board meeting in August 2024, it was discussed and a motion passed to cancel all the sales agreements. Buyers were notified. All but one of those buyers agreed to terminate the sale. One of the buyers retained legal representation. They are now asking that we offer them first right of refusal on any future proposed sale. Although the board agrees in principle, we took time to discuss options. After board discussion and the input of community members in attendance it is our belief that a Covenant modification to insist that property owners be notified and given first right to purchase adjacent lots. Rick Tell had specific information on how to go about a Covenant modification. Because of the time and expense to pursue that modification we decided that the board could not offer a first right of refusal to the Millers and hope they will simply cancel the lot sale. In exchange we will do everything we can to ensure the community that we would notify all adjacent landowners, as well as the entire community, if a land sale were to be purposed.

 

Firewise

At the previous board meeting it was decided that we offer both the spring and fall chipping events even though the state grant money is only $7,000 this year. A motion was approved to allocate the necessary funds to pay for all expenses above the grant amount. The spring chipping event is scheduled for 6/9. Shaun is working with the chipping company to better understand how this works and how community volunteers could help to make the process go faster and al a lower cost.

 

 

Public Comment

Kris Dwyer offered her thanks for the work the board does.

Rick Tello reiterated the importance of creating a volunteer task sheet. Dave Paulus talked about his interest in serving on the board in the future. He complimented the board on running a smooth meeting and allowing community input. Kate Waggoner reminded us to get the word out about the Firewise chipping. She also thanked Wade for all of his volunteer work.

 

 

Adjournment (Action Required)

Shaun made a motion to adjourn at 12:56pm, Chrissy seconded the motion. Voice vote taken; motion carried