Meeting minutes January 15, 2022

Meeting minutes January 15, 2022

Call to Order
A meeting of the Potawatomi Property Owners Association (PPOA) Board of Directors (BoD) was called to order by Rob Lynch at 8:55 a.m. via Zoom. In attendance were Rob Lynch, Rick Tello, Michelle Boheim, Joe Girten, and Bill Van Vlack. A quorum was present. Minutes were taken. The meeting was recorded.

Rob created a calendar and posted on the website. Also, address changes will be routed to Secretary to be completed in QuickBooks. Michelle and Rick were asked to stay on Zoom meeting for training with Rob after adjournment.

The usual correspondence was received and filed.

Approval of the Agenda
Rob would like to move the PPOA Survey discussion under New Business to the Operations section of the agenda. Michelle made a motion to approve the agenda with this change. Rick seconded. All ayes. Motion carried.

Approval of Minutes from November 20, 2021
Joe made a motion to approve the minutes from November 20, 2021. Rick seconded. All ayes. Motion carried.

Membership Comment Period
No members contacted Rob for Zoom link to meeting; therefore, no members present.

Treasurer’s Report
Rick presented the Treasurer’s Full Year (FY) 2021 End of Year (EOY) reports. Michelle motioned
to accept the Treasurer’s report as presented. Joe seconded. All ayes. Motion carried. Chippewa Valley Bank Barnes branch is closing in March. Deposits will be made at other locations.

New Business-PPOA Survey is live on website. Board discussed the questions and reviewed results thus far. Spread the word to PPOA members.

Old Business
2022 Rental program
Resolution of Rental Policies- Rob presented the Resolution of Rental policies after the result of much analysis and discussion with the Board. The rental program is not making enough money to sustain itself. In 2021, PPOA received a return of $0.88 on every dollar spent on the rental program. Thus, PPOA pays for people to rent cabins. The Resolution states that PPOA will charge new rates and rent the following common properties during the 2022 season: the Lodge,

Lakeview, and Caretaker on the Island, along with the campground. Closure of rentals will cut expenses so we can concentrate on more profitable rentals.

After discussion, Michelle made a motion to accept the Resolution as presented. Joe seconded. Discussion was opened. Rick stated his thoughts and motioned to include the rental of the Cedarwood and Cabins 1 and 2 to the Resolution. The motion failed. There was no further discussion. Michelle conducted a roll count vote. The motion passed 4 to 1.

Island causeway repairs –Rob would like to take this off of Old Business and move to
Operations. Bill will get with Rick to learn the causeway’s history.

2022 PPOA budget adjustments-No adjustments at this time.

Joe made a motion to adjourn the meeting. Bill seconded. All ayes. Motion carried. Meeting was adjourned at 10:40 a.m.